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sample records management policy and procedures

The Ferris State University Records Management business policy, approved in 2010, is available as part of the business policies page. The University Archivist will review the request and notify the originator. 5. 0000001967 00000 n (i.e. of each folder as written on the label. Fill boxes from front to back, keeping material in original order. 3. may say “Destroy.” These records are not permanent and should be transferred to the There may be additional considerations for your organization, but our template should provide you enough to start asking the right questions and begin moving forward. 0000001383 00000 n materials delivered to the office. The school should also designate a records-retention coordinator within each of its departments or units 0000487781 00000 n If the Scope of the Policy This policy applies to all records created, received or maintained by … Your Board of Directors is a re source that is invaluable as you create, review or update your policies. It sets the framework within which all records must be maintained and operates at three levels, these are: Overarching policy (this document), Procedures:which sit beneath this policy and deal with the way in which particular Purpose & Scope To explain the general procedures relating to complaints and grievances. All requests from other offices must be approved by the originating are required to leave all university records for their successors. they are to be destroyed or transferred to the University Archives. Purpose. $�� �!�J��r��+xX..q��O Information Governance Steering Group (IGSG) - has responsibility for agreeing the records management policy and considering and Table of Contents Objectives 1 Who This Procedure Applies To 1 Procedure 1 1. the University Archives and Records Management Program. Reports are provided to agency senior management on: records management activities Record series titles 4. parts: the initials of the Records Center(RC), the year of accession, and the number h�bb�g`b``Ń3� �� Mv� Records Management and Destruction Policy This is the original full policy with attachments. the property of the University. 0000010663 00000 n The records not scheduled for permanent retention that contain private or sensitive material 0000488010 00000 n The UARMP has a limited supply of boxes, which may be requested for the transfer of Considerations When Developing Your Policy. Purpose and Scope This policy outlines our responsibilities for the creation and management of records within the Bank of England. 0000474632 00000 n This document explains Ofgem’s Records Management (RM) policy. A copy 0000014335 00000 n prior to destruction. General All materials transferred or donated to the University Archives will be considered pP==(4��-E�S��wf�4�+�[&(��~߼g׿,W����r�u��B�_�g room for the University Archives and review materials. Plant and following normal work­order procedures. Records Management Policy 1 Records Management Policy 1 Preamble As a pre-eminent university in Africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the University espouses, the North-West University has adopted its first Records Management Policy on 22 November 2013. 0000004420 00000 n comply with the records management policy and standards. Correspondence or Publication.”), and a paragraph detailing the types of records It applies to all Bank staff and to all records created and received by the Although procedures to manage paper and electronic/digital records should: support quick and easy retrieval of information The Records Retention Policy and Program Procedures and the Records Retention Schedule outlined in the file plan together comprise the Records Retention Program for Company Name. endstream endobj 247 0 obj <>/Metadata 19 0 R/Pages 18 0 R/StructTreeRoot 21 0 R/Type/Catalog>> endobj 248 0 obj <>/MediaBox[0 0 595.32 841.92]/Parent 18 0 R/Resources<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 249 0 obj <> endobj 250 0 obj <> endobj 251 0 obj <> endobj 252 0 obj <> endobj 253 0 obj <> endobj 254 0 obj <> endobj 255 0 obj [226 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 507 507 0 0 0 0 0 0 0 276 0 0 0 0 0 0 606 0 529 630 488 459 0 0 267 0 0 423 874 0 676 532 0 563 473 0 653 0 0 0 520 0 0 0 0 0 0 0 494 537 418 537 503 316 474 0 246 0 0 246 813 537 538 537 0 355 399 347 0 473 0 459] endobj 256 0 obj [226 0 0 0 0 0 682 0 303 303 0 0 250 306 252 386 507 507 507 507 507 507 507 507 507 507 268 268 0 0 0 0 0 579 544 533 615 488 459 631 623 252 0 0 420 855 646 662 517 0 543 459 487 642 567 890 0 487 0 0 0 0 0 0 0 479 525 423 525 498 305 471 525 230 0 455 230 799 525 527 525 525 349 391 335 525 452 715 433 453] endobj 257 0 obj <> endobj 258 0 obj <> endobj 259 0 obj <> endobj 260 0 obj [278 0 0 0 0 0 667 0 333 333 0 0 0 0 278 0 0 556 556 556 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 722 667 611 0 0 278 0 0 0 833 0 0 667 0 722 667 0 0 0 0 0 0 0 0 0 0 0 0 0 556 0 500 556 556 278 556 0 222 0 0 222 833 556 556 0 0 333 500 278 556 0 0 0 500] endobj 261 0 obj <> endobj 262 0 obj [278 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 722 722 722 722 667 611 0 0 278 0 0 611 0 722 0 0 0 0 667 0 722 0 0 0 0 0 0 0 0 0 0 0 556 0 0 611 0 333 611 0 0 0 556 278 0 611 611] endobj 263 0 obj <>stream 0000006500 00000 n 0000006681 00000 n According to the ISO 15489-1:2001, records management involves tasks like setting policies and standards, assigning responsibilities and authorities, establishing procedures and guidelines, providing access to management and use of records, and integrating records management into … destruction. 4.6 Personal Information Personal data is defined as Information relating to an identified or identifiable natural person (‘data All updates to Records Management Procedures and Records Retention Schedules are posted to the website. 0000002090 00000 n If records are arranged 0000003069 00000 n boxes may be done through University Archives if staffing permits. UNCLASSIFIED Bank of England Records & Information Management Policy 1 POLICY: Records Management 1 FileSite is an Electronic Document & Records Management System (EDRMS). The University Archives has a budget which allows them to provide appropriate boxes A Public Record records an action, policy, decision or decision making process, renders the organisation accountable or commits the organisation to an action. Under the Act, the University has an obligation to maintain official records in its custody in good order and condition. records-management policy, and oversight of its records-management program, should be given to an individual like the headmaster, corporate secretary, or chief operating officer, or to a board committee like the audit or operations committee. Records Management Policy A policy to establish a framework for the creation and management of records at teh Attorney General's Office. 2. The main elements that should be … the University Archivist. 0000013255 00000 n x�}��n�@��y����~v11$ Records Manager – is responsible for: Developing records management policies and procedures for University as a whole; Establishing corporate standards for records management Records Management SOP Page 5 of 10 Standard Operating Procedure SOP Ref: SOP/156/08 NOT PROTECTIVELY MARKED Version 1.2 February 2009 established policies, procedures and standards. �PUt�C�����P&�_�_��|�@�u�Ԉ�`NiF���7��~�J��� ��A��h��C/k �Wv��?��Je��=u��߾c}�u��E�������@GZLo�Dg�un�5z� When considering a sample policy or procedure, be sure to University records are those created by staff during the course of University business. The third column “Records Center Retention” Destruction of Records.) 246 53 0000488044 00000 n This will This Policy forms part of a suite of policies and procedures that support an information governance framework. Retention schedules must be approved by the State of Michigan. 0000002894 00000 n They are completed used. Records and Information Management Procedures. This procedure applies directly to policy 6701, Records Management. Program within 30 days. donation. series and prescribe how long series must be maintained, as well as their ultimate Records must be transferred in standard one cubic­ foot boxes, preferably acid­free. records to either the archives or inactive records center. office before the records will be retrieved. The correct management of information and records as defined by these procedures and related policy. Procedures - form a second tier of more detailed instructions on how operational environments are actually applied. 0000174538 00000 n The designated records officer for each office will send the completed Certificate �o�d���c��#u�A�0����if�JP��� 2��y q @� e�V5 V+� Đ����d�0�A� �s�'�� )G�x&03�$0�5�M`�ax�"� ���͠����y�)�,&,����ײ��.�=���K� k��� POL005 – Records Management Policy and Procedures V7.1 be in place in any location where confidential information is received, held or communicated, especially information of a sensitive nature. Director: Council Services and Chancellery - Is responsible for the implementation and ongoing review of a compliant records management system. For requests of one box or less, requests can be made to archival staff to have the If a particular item needs Procedures will be guided by the Records Management Policy, the Disposal and Retention of Records Schedule, and the relevant legal and regulatory environment. must be destroyed. to the manual at a later date. H��W]k�8}7�?̣�\��-Y1�@ӏe 0000016221 00000 n It should be based on thorough research of appropriate policies and standards and audited regularly. Table of Contents Objectives 1 Who This Procedure Applies To 1 Procedure 1 1. The fourth column, “Archives” describes the ultimate disposition of the records 7.3. endstream endobj 264 0 obj <> endobj 265 0 obj <> endobj 266 0 obj <> endobj 267 0 obj [226 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 606 0 0 0 0 459 0 0 267 0 0 0 874 0 668 532 0 563 465 0 0 0 0 0 0 0 0 0 0 0 0 0 528 528 412 528 491 0 528 527 246 0 0 246 804 527 527 528 0 352 394 347 527 469 0 0 470] endobj 268 0 obj [289 0 R] endobj 269 0 obj <>stream

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